How to send mail from Outlook while overseas (receipt is fine)

Discussion in 'Broadband' started by Joe Butler, Jan 24, 2006.

  1. Joe Butler

    Joe Butler Guest

    Which options does a user have these days for sending e-mail (via MS
    Outlook) while roaming around various countries?

    It's not an option asking the user to reconfigure the SMTP settings to the
    local provider at each location.

    Access must be via MS Outlook (due to plug-ins to 3rd party apps) - Hotmail,
    webmail are not options.

    AOL Option

    I've spoken to AOL, as one potential option. After a thorougly draining
    experience trying to communicate my problem and being given the answers to
    different questions altogether, I have this information:

    1. We can purchase "AOL's Bring Your Own Access" for £6.99/month - which
    provides dialup access overseas.

    2. To send e-mail from an overseas location requires that the sender's
    address in Outlook is set up as rather than
    . (If correct, this option is unacceptable.)

    3. I'm unclear if access will be available via network connections at, say,
    a hotel, conference center or client site.

    Would the AOL account suit our needs?

    Other options/thoughts:

    --- 1 ---
    I've looked into running a local SMTP server (supplied with XP), but I know
    that some ISPs will block port 25 access to any location but their own SMTP
    servers - so, that will probably not be the solution.

    --- 2 ---
    Dedicate an SMTP server at our UK office location but only accept incomming
    connections on an otherwise unused port (not port 25 or other common blocked
    ports) with strong passwords and no anonymous relaying, (with a

    Is this viable, and what do I need to set it up (any easy-to-use free, or
    free demo and purchase when happy, apps that can do this?) - perhaps XP can
    do it by setting up some port forwarding on the router/firewall (I can't see
    any options in the IIS settings to change the SMTP port)?

    Are there any providers of such a service already (i.e. SMTP/port 25

    --- 3 ---
    Remote Desktop is unlikely to be an option, but we'd try it if it were the
    only way.

    Any thoughts or links?

    Joe Butler, Jan 24, 2006
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  2. Joe Butler

    Peter R Cook Guest

    How about establishing a VPN back to the office. Then use the office
    SMTP settings.

    There is a VPN client built into W2k & XP. Set up a server at the
    office. VPN network icon on the desktop. Once the user has Internet
    access (by whatever means), click the icon to establish the VPN.

    If you need more security, I am sure there are some token or smartcard
    based VPN authentication solutions out there.

    Might be fairly slow over a dial-up link, but should work OK from
    Hotels, conference centres, WiFi hotspots etc.

    Peter R Cook, Jan 24, 2006
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  3. Joe Butler

    Grant Guest

    "Joe Butler" wrote in
    message news:43d6720b$0$28431$
    If all you want is SMTP, is ten quid a
    year. I've been a happy customer for a couple of years.

    If you want connectivity as well, their iPass product was good value at ~£50
    one-off plus call charges when I last looked:

    I've also heard good things about
    Grant, Jan 24, 2006
  4. Joe Butler

    Peter M Guest

    There's dial-up available using many ISPs on local numbers, on the
    iPass service. I've not used it, but you could do worse than look
    around for pricing from a few UK ISPs. Check
    (and then perhaps look for other pricing - I don't know how much a
    different ISP might charge - some may require a monthly account to
    be able to allow you iPass, so there might be hidden costs).

    As for the e-mail, I know Claranet's mail + news (9.99/year) gives
    you send a receive, and can allow use of port 2525 as well as 25,
    so for outgoing mail, will normally bypass an ISPs trap on 25.

    Other services such as,, also
    offer POP/IMAP/SMTP facilities with alternative ports available -
    even port 80 is usable on one of them. HTH. Peter M.
    Peter M, Jan 24, 2006
  5. Joe Butler

    Colin Wilson Guest

    Which options does a user have these days for sending e-mail (via MS
    VNC *might* be an option, but I wouldn`t want to leave it online
    indefinitely - it could potentially leave your system at home
    completely open to anyone able to guess the password...

    Other than that, you use a small viewer program to make the connection
    and its like you`re sat in front of the remote computer.
    Colin Wilson, Jan 24, 2006
  6. Joe Butler

    Dave Guest

    a lot of ISPs will allow you to access their smtp server from anywhere
    as long as you authnticate. I have access to 2 such servers, one
    supplied by my ISP (blueyonder) and another supplied by my domain
    Dave, Jan 24, 2006
  7. Joe Butler

    Tony Raven Guest

    I do that all the time using two methods. The best is to set up a VPN
    back to the office network then you can log onto the Exchange Server and
    run Outlook as normal. A VPN is a good idea anyway as it gives you
    confidence on security which using any available hotspot or hotel
    network does not. The other is that Exchange Server has a Web Access
    capability so you can log on and do most stuff through any browser. Not
    quite as clean and easy as the VPN but allows you to work from Internet
    Cafes etc.


    "The best way I know of to win an argument is to start by being in the
    - Lord Hailsham
    Tony Raven, Jan 24, 2006
  8. Joe Butler

    Tiny Tim Guest


    Gmail should do everything you need and it has truckloads of storage
    space and is free. I can send and receive to/from my Gmail account
    from Outlook 2003 and it is completely ISP agnostic -just needs
    setting up properly in Outlook. Instructions here....

    It will also do mail forward while hanging on to the original for you.

    Tiny Tim, Jan 25, 2006
  9. Joe Butler

    Slugsie Guest

    You could always use your own SMTP server on the computer you're using. If
    you have XP Pro or 2000 Pro, then you can use MS's one that comes with the
    OS. It's dependant however on your connection allowing outgoing SMTP traffix
    (port 25), not all do.
    Slugsie, Jan 25, 2006
  10. Joe Butler

    Tiscali Tim Guest

    In an earlier contribution to this discussion,
    Can you get a gmail account in the UK? At first sight it appears to be
    restricted to USA, Australia, New Zealand and the Far East.
    Tiscali Tim, Jan 25, 2006
  11. Joe Butler

    Adrian Guest

    Yes you can, I have one, now though it's called googlemail in the UK.
    Adrian, Jan 25, 2006
  12. Joe Butler

    Tiny Tim Guest

    I'm in the UK and have had a Gmail account for several months - the
    mail I have on it date sback to June last year. When I signed up the
    service was still in beta and you needed to get invited to join the
    service. Existing trial users were able to invite other people to join
    the trial. I'm not sure what the situation is now for UK users.

    At the moment I am using 159 MB (6%) of my 2688 MB (and growing)
    allowance for storing emails. It's a great way to keep the size of
    your Outlook file trim - delete on the PC/laptop, knowing that you can
    always access the originals from Gmail if you need to.

    You do, of course, have the option to send and receive your mail from
    the Gmail web interface as well as POP3 and SMTP access from Outlook.
    Tiny Tim, Jan 25, 2006
  13. Joe Butler

    Ivor Jones Guest

    Still the same. Log onto your web interface and you should see that you
    have plenty of invites..!

    Ivor Jones, Jan 25, 2006
  14. Joe Butler

    Tiny Tim Guest

    Aahhh, yes, I see. I have 100 invites left :)

    And it seems membership is still by invitation only. How quaint!
    Details here......
    Tiny Tim, Jan 25, 2006
  15. Joe Butler

    Tiscali Tim Guest

    In an earlier contribution to this discussion,
    But that link still has a "How do I sign up?" section - with a list of
    counctires which doesn't include UK!

    I'm not clear where to look for these "hundreds" of invitations?
    Tiscali Tim, Jan 26, 2006
  16. Joe Butler

    Peter M Guest

    Below the list of 'folders' and 'labels' if you use them, on the
    left, may appear a box for you to enter a mail address to invite
    a friend. I indicate "may" because it is not there for everyone
    all the time, but I do not know what criteria they use for it to
    be displayed, so if you see no box, that's the way it is...

    I notice that on some of my Gmail accounts I have a button shown
    to allow me to do a quick 'delete' yet on other accounts, I need
    to use the drop-down menu... another 'quirk' of Gmail, no doubt!
    Peter M, Jan 26, 2006
  17. Joe Butler

    Paul Guest

    It's a difference between US & UK English versions I think!
    Paul, Jan 26, 2006
  18. Joe Butler

    Tiny Tim Guest

    As far as I can tell that country restriction is only if you want to
    sign up using SMS. It would be hard to crack that one given the
    pre-coded country code.

    But if someone were to send you a Gmail invitation to your existing
    email address then you would be able to sign up in the conventional
    way, online on the web.

    If you already have a Gmail account, as I do, then once you've signed
    in you will see how many invitation you have available to send to
    friends. If you don't have an account already then you can't sign in
    and you won't see any invitations because you haven't got any to send.
    Tiny Tim, Jan 26, 2006
  19. Joe Butler

    Tiscali Tim Guest

    In an earlier contribution to this discussion,
    But you seem to be assuming that I've *got* an account and want to invite
    someone else.

    I haven't! A previous poster had given the impression (maybe I
    misunderstood?) that non-account holders could somehow find unsolicited
    invitations to join.

    So I suppose my question becomes "How do I GET myself invited?"
    Tiscali Tim, Jan 26, 2006
  20. Joe Butler

    Adrian Guest

    You don't need to get invited any more, just go to:
    Adrian, Jan 26, 2006
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